WhenToHelp
Volunteer Scheduling Software
Overview
WhenToHelp is a scheduling platform designed for simplicity and affordability. While it can be used for employees, it is very popular with volunteer-run organizations. It allows managers to post schedules, and volunteers can view them, indicate preferences, and trade shifts. Its strength is in its clear, no-frills approach to scheduling.
✨ Key Features
- Online Schedule Posting
- Volunteer Self-Scheduling and Shift Trades
- Email and Text Message Notifications
- Schedule Templates
- Multiple Schedule Views (Day, Week, Month)
- Manager Approvals for Shift Changes
- Mobile-friendly Website
🎯 Key Differentiators
- Very low, transparent pricing
- Extremely simple, schedule-focused interface
- Long-standing, reliable service
Unique Value: Provides the most affordable and straightforward solution for creating, publishing, and managing a volunteer schedule online.
🎯 Use Cases (5)
✅ Best For
- Creating and managing the weekly volunteer schedule for a public library.
- Coordinating ushers and backstage crew for a community theater production.
- Scheduling volunteers to staff a nonprofit thrift store.
💡 Check With Vendor
Verify these considerations match your specific requirements:
- Organizations needing a full volunteer CRM with profiles and history
- Users who need to track volunteer hours for reporting
🏆 Alternatives
More focused on recurring scheduling than event-based tools like SignUpGenius, and significantly cheaper than full-featured volunteer management suites.
💻 Platforms
🛟 Support Options
- ✓ Email Support
- ✓ Phone Support
- ✓ Dedicated Support (NA tier)
🔒 Compliance & Security
💰 Pricing
✓ 30-day free trial
Free tier: NA
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